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Everything about Custom Professional Newsletter Printing

Time: 2024-03-22 Hits: 21

A newsletter serves as a valuable tool for businesses, organizations, and individuals to communicate with their target audience in a more personal and tangible way. The unique attribute of a printed newsletter is its tangibility—it is a physical product that readers can hold, feel, and engage with, which often enhances the communication experience.

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Custom professional newsletter printing remains a thriving industry and continues to be an effective way to convey information in an impactful and tangible manner. In this comprehensive guide, I’ll dive into every aspect of custom newsletter printing and how it can benefit your organization.

What is Newsletter Printing?

Newsletter printing is the process of creating physical copies of newsletters for distribution. A newsletter is a periodic publication that contains news, updates, articles, and other relevant information targeted towards a specific audience. While digital newsletters have gained popularity, the tactile experience and personal touch of a printed newsletter cannot be replicated. Printing newsletters allows businesses and organizations to make a lasting impression and engage their readers on a different level.

The Purpose of a Newsletter

A newsletter, as I’ve come to understand, serves multiple purposes. Primarily, it is a communication vehicle that organizations use to keep their audience informed and engaged. The content of a newsletter can range from general news and updates about the organization to more specialized information such as industry insights, advice, and personal stories. The goal is to create a connection between the sender and the recipient, fostering a relationship that is both informative and personal.

The newsletter is also a marketing tool. It can subtly promote products, services, or events without the overtone of a sales pitch. By providing valuable content, a newsletter can enhance brand awareness and loyalty, encouraging readers to take the next step in the customer journey, whether that be making a purchase, attending an event, or simply staying informed about the organization.

Lastly, newsletters can serve an educational purpose. They often include how-to articles, case studies, and feature stories that provide readers with knowledge and insights they can apply in their own lives or work. This educational aspect positions the organization as an authority in its field, building trust and credibility among its audience. For me, a newsletter is not just a piece of paper; it’s a bridge that connects an organization to its community, facilitating the flow of information and value in both directions.

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What Size is a Newsletter Print?

When it comes to newsletter printing, there are various sizes to choose from, depending on your requirements and preferences. The most common sizes for newsletters are 8.5″ x 11″ and 5.5″ x 8.5″. The former provides ample space for content and visuals, making it ideal for detailed newsletters. The latter is a more compact size that works well for concise newsletters or those with limited content. However, custom sizes are also available to cater to specific design preferences or branding requirements.

The choice of size is strategic. A compact newsletter might be ideal for brief updates or bulletins. While a larger one could be better suited for in-depth articles or to include more visual elements such as images and infographics. It’s important to consider how the newsletter will be distributed – whether it will be mailed, handed out, or left in places where people can pick it up. Each distribution method might lend itself better to different sizes and folding options.

In my experience, the size of the newsletter also affects the reader’s experience. A larger newsletter can feel more like a magazine and might encourage more leisurely reading, while a smaller one might be perceived as a quick read. Ultimately, the size should complement the content and the goals of the newsletter, ensuring that form and function are in harmony.

Printing Methods of Newsletters

There are two primary printing methods used for newsletters: black print and 4-color print.

Black print newsletter

Black print newsletters are printed using only black ink. This method is cost-effective and perfect for text-heavy newsletters where color is not a necessity. Black print gives a classic, professional look to the document and is often used for internal company newsletters, informational bulletins, and other publications where simplicity is key.

The advantage of black print lies in its cost savings and fast turnaround times. With fewer variables to manage in the printing process, black print newsletters can be produced quickly and in large quantities without a significant financial investment.

4-color print newsletter

A 4 color print newsletter uses the CMYK color model (cyan, magenta, yellow, and key/black) to produce a full spectrum of colors. This is ideal for newsletters that feature photographs, colored graphics, or any design element that requires color for impact.

The richness and vibrancy of a 4 color print newsletter make it more attractive and engaging for the reader. It’s an excellent choice for marketing materials, product catalogs, and any publication aiming to capture attention and leave a memorable impression. Although it’s more expensive than black print, the visual benefits can outweigh the additional costs.

Types of Newsletter Printing

When it comes to the physical construction of newsletters, there are several types to consider based on your content and desired presentation.

One sheet newsletter

A one sheet newsletter, as the name suggests, is a single sheet of paper that is printed on both sides and folded. This type of newsletter is simple and cost-effective, commonly used for short updates, event invitations, or promotional materials. It is compact and easy to distribute, making it a popular choice for businesses and organizations.

Fold newsletter

Fold newsletters are created by folding a larger sheet of paper multiple times to create multiple pages. This type of newsletter provides more space for content and can be folded in various ways, such as bi-fold or tri-fold. Fold newsletters are versatile and allow for creative layouts, making them suitable for newsletters with more extensive information or those that require visual storytelling.

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Saddle stitch newsletter

Saddle stitch newsletters are created by folding multiple sheets of paper in half and stapling them together along the fold line. This binding method is commonly used for newsletters with a fewer page count, typically ranging from 8 to 64 pages. Saddle stitch newsletters have a professional appearance and are suitable for newsletters that resemble magazines or booklets.

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Perfect bound newsletter

Perfect bound newsletters provide a sleek and professional finish. This binding method involves gluing the pages together at the spine and attaching a wraparound cover. Perfect bound newsletters can accommodate a higher page count, making them suitable for newsletters that resemble books or annual reports. They offer durability and a polished look, making a lasting impression on readers.

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Paper Types for Newsletter Printing

The choice of paper for your newsletter printing can greatly impact its appearance and feel. Different paper types are used for the cover (outer pages) and interior (inner pages) of the newsletter.


Coated paper is a popular choice for newsletter covers due to its smooth and glossy finish. It enhances the vibrancy of colors and provides a professional look. There are two types of coated paper: gloss and matte. Gloss coated paper reflects light, resulting in a shiny appearance, while matte coated paper has a more subdued finish with minimal glare. The choice between gloss and matte depends on the desired aesthetic of your newsletter.

Usually, we print newsletter cover with heavier glossy/ matte cover paper, recommend paper weight 200gsm/250gsm/300gsm/350gsm. But to reduce the cost, you can opt for the same paper weight as interior paper.


For the interior pages of your newsletter, you have the option of using coated or uncoated paper. Coated paper offers a smooth surface and vibrant colors, perfect for newsletters with high-quality images or graphics. Uncoated paper, on the other hand, has a more natural and textured feel. It is suitable for newsletters that aim for a more rustic or vintage look. The choice between coated and uncoated paper depends on the desired visual and tactile experience you want to create for your readers.

To make your artwork or images look professional and popular, still easy to read, we recommend 80gsm/105gsm/128gsm/157gsm coated text paper or 80gsm/100gsm uncoated text paper for your inside pages.

The paper thickness is depend on your page count and size of newsletter. If your newsletter is print in 5.5″ x 8.5″, over 100 pages, with perfect binding, then we recommend 105gsm or 128gsm glossy text paper as inside paper, provide vivid color, still easy to hold on hand. If your newsletter is 11″ x 17″, fewer pages, with saddle stitch binding, then we recommend 157 gsm or 200gsm thick coated text paper, provide better printing result, page touching and durability.

How to Design a Newsletter That People Want to Read

Designing a newsletter that captivates and engages your audience is essential for its success. Here are some tips to help you create a newsletter that people want to read:

Know your audience: Understand who your newsletter is targeting and tailor the content and design to their preferences and interests.

Eye-catching headlines: Use compelling and concise headlines to grab attention and entice readers to explore further.

Visual appeal: Incorporate high-quality images, graphics, and illustrations that enhance your content and make it visually appealing.

Clear and concise content: Keep your content concise, well-structured, and easy to read. Use subheadings, bullet points, and white space to improve readability.

Consistent branding: Ensure your newsletter design aligns with your brand identity, using consistent colors, fonts, and imagery.

Call-to-action: Include a clear call-to-action that prompts readers to take the desired action, such as visiting your website, making a purchase, or subscribing to a service.

How Much Does it Cost to Print a Newsletter?

The cost of printing a newsletter can vary widely depending on several factors: the number of copies, paper stock, printing method, size, and types of newsletter. Black print newsletters are generally cheaper than full-color ones, and standard paper is more cost-effective than premium coated options.

Prices also fluctuate based on the volume of your order. Wholesale newsletter printing can offer significant savings for large quantities, making it a favorable option for organizations that need to distribute newsletters widely. Conversely, small batch or on-demand printing will be more expensive on a per-unit basis.

For those looking to cut costs, online newsletter printing services can offer competitive pricing with the added convenience of managing the entire process digitally. Services that offer personalized newsletter printing can also cater to specific design and branding requirements, although this may come at a higher cost.

In conclusion, custom professional newsletter printing remains a valuable tool for communication and marketing. Whether you’re looking for a simple black print newsletter or a more elaborate full-color design, understanding the options available to you will help you create a product that not only informs but also delights your readers. With careful consideration of your audience, content, and design, along with an eye on the budget, you can effectively leverage printed newsletters to their full potential.

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